From scattered automation tools to a united way of working across 20 countries

Imagine being responsible for a €700 million company, leading a tax team of five, and managing over 300 annual compliance filings. And that is just a part of the responsibilities. Yes, that’s the time to start with implementing the right Tax tooling.

Martijn, Head of Tax at Dayco, recognised that opportunity and took it. Working for a company with a slogan that says: Move Forward. Always^™ he knew that his tax team should be ready to move endlessly.

“Organisations that don’t start to adapt, I think in a way without realising it, they’re slowly walking to a cliff”

About Martijn & Dayco  

Martijn Rovers | Head of Tax at Dayco

•  Responsible for corporate and international taxes and all related activities.
• Directs a team of local and global advisors across 20 countries.
• Works with a five-person in-house team to tackle over 300 annual compliance filings.
• Always ahead of the game thanks to the real-time dashboard.

The old reality: “It was a major challenge”

“You’re always dependent on the weakest part of the process.”

For Martijn, that weakest link was clear: Excel and the endless back-and-forth emails used to distribute those spreadsheets. Unnecessary workload and complexity that was only holding the team back.

It was time to move from a decentralised function to a corporate, technology-driven, centralised function. A challenge that most of us recognise working towards tax technology.

“So, I learned in the meantime, it's really dependent on where you in terms of maturity level with the function or company are or what's the appetite for automation.”

The turning point 

And that appetite was big at the tax team of Dayco. The company introduced Keeyns to bring structure and collaboration to their global compliance processes. A dedicated project lead was assigned and the journey to move forward started for Dayco.

“First of all, understand your own process, as standard as a corporate income tax compliance filing and compilation process may seem.”

And that is what they did, starting with collecting the pieces to the puzzle together with the Keeyns team, to create a lean, efficient platform for tax processes.

20 entities, over 300 filings, five in-house tax experts, and a handful of local and global advisors all working in one platform.

Becoming a helicopter pilot 

“Anytime during the day, I can just, within two minutes, see my dashboards and where we are in terms of compliance.”

Martijn became the “helicopter pilot” he envisioned. Skipping the overflown mail inbox and going straight to the world map to see where his attention is needed that day.

“We can start raising questions with the right people in Teams, even if you don’t work with them directly, because the workflows are set up so that the people responsible for each part handle it automatically.”

Questions about file versions, version control, or verification became a thing of the past. Meetings focused on content, not administration.

“It really does just provide efficiency in my day. And it provides focus in terms of where to follow up or focus on.”

Implementation done right 

Rolling out a new tax system in a decentralised organisation isn’t an overnight job, but with the right preparation it doesn’t have to be painful. The team started by mapping processes plant by plant and then rolled out training in stages, separating direct and indirect tax where needed.

“You realise that the small investment of time to get to know the tool quickly pays off. It saves hours of meetings, reduces repetitive questions from corporate tax, and gives you real control over your day-to-day work.”

The hands-on support from the Keeyns team made all the difference. It wasn’t just about providing guidance, they helped build expertise within the team, offered flexible solutions, and never hesitated to answer questions.

By the time the rollout was complete, the organisation was working more efficiently, with data at everyone’s fingertips and less dependency on controllers for routine tasks.

The bigger picture 

 The Keeyns tool is not only about centralising a decentralised function or the helicopter view for Martijn. It is about future proofing the tax function.

“The compliance burden doesn't get less. It gets more complex.”

The Keeyns platform helps him to have a choice where to spend his time. That is the element that will help you to soften the compliance burden. By standardising workflows and enabling real-time collaboration, they’re setting a new benchmark for what “being in control” actually looks like.

“It makes departments ready for change. And change is the key word. And there's change in various colours and phases and now there's more variables added to change.”

Key Benefits of Keeyns for Martijn 

• Full visibility & control: Gain clear insights through intuitive dashboards, even for non-dedicated tax staff, tracking filings across all entities.
• Centralised collaboration: Internal finance teams and external advisors work together in one platform, eliminating multiple logins and fragmented tools.
• Efficiency gains: Streamlined workflows reduce administrative burden and allow teams to focus on meaningful tasks.
• Audit-ready & compliant: Automatic audit trails and version control while working in the software ensure transparency and traceability.
• Future-ready: A central repository consolidates all filings in one place, supporting scalable, standardised processes for the future.
  
  
  

Discover the TAX-E rides

The Keeyns platform brings teams together and is designed to make the tax process easier for everyone involved. That’s why we invite our most valuable customers into our TAX-E to learn from their experiences.

Ready to claim your own seat in the TAX-E?

Whether you manage two entities or two hundred, Keeyns’ tax collaboration software centralises workflows, engages stakeholders, and gives leadership the clarity it craves—without another multi-year IT project.

Book a demo or get in contact with our specialists.